Killala Association Football Club

Club Constitution

1. NAME

The Club shall be called  Killala Association Football Club (hereinafter referred to as

“the Club”) and it shall be affiliated to, and be bound by, the rules and regulations of this

constitution (including such changes properly made from time to time) and by the rules of the

Football Association of Ireland (“FAI”) and the associated league(s) in which the Club’s teams

participate.

2. OBJECTS

i. The Club is community based with an emphasis on participation for all encompassing

fair play and participation within the limited resources of the Club at any point in

time.

ii. The object of the Club shall be to arrange football matches and training for each of the

playing members of the Club and to undertake such activities as are necessary or

desirable in support of that object.

iii. The Club is committed to encouraging the highest ethical standards. All individuals

involved in the Club should conduct themselves with integrity, transparency,

accountability and in a fair and equitable manner.

3. RULES AND REGULATIONS

i. The Club shall have the status of an affiliated member club of the FAI.

ii.  The Club and every member will abide by the  the Mayo AFL , Mayo womens FL , Mayo youths AFL &FAI’s policies and procedures, codes of  conduct and equal opportunities and anti-discrimination policy.

4. MEMBERSHIP

i. Members of the Committee, Managers, Honorary Life Members and Players, having

paid any appropriate membership subscription and/or levy as required by the

committee, will be considered members of the Club.

ii. The Club may at a general meeting require members to contribute to the funds of the

Club by way of a special levy.

iii. All members joining the Club shall be deemed to accept the terms of this constitution

and any bye-laws adopted from time to time by the Club and published on the

Club’s website or otherwise notified to the members. Members will also be required

to conduct themselves in accordance with the Club’s guidelines and the bye-laws

as to discipline set out therein.

iv. The rights of any member of the Club shall be conditional upon the member complying

with the provisions of the constitution and rules of the Club and the FAI code of

ethics, including payment of any annual membership fee and levies. Such rights

may be withheld, restricted or suspended where a member is in breach of this

constitution and the FAI code of ethics.

v. Any person seeking to join the Club and any minor member who reaches the age of

eighteen shall submit an application in writing to the Club Secretary which shall

acknowledge receipt of a copy of this constitution and acceptance of its terms with

specific reference to the exclusion of liability of officers of the Club contained in

paragraph 9(vi). The application of any minor member shall contain a counterpart

signed by the minor’s legal guardians pursuant to which such legal guardians

agree, as consideration for the minor’s admission to the Club, that they will procure

compliance by the minor with the terms of this constitution.

vi. Membership is open to all and no application for membership will be refused on other

than reasonable grounds. There will be no discrimination on grounds of race,

occupation or gender.

vii. The Secretary shall keep a membership register. In the event of a member’s

resignation or expulsion, his or her name shall be removed from the membership

register.

5. THE COMMITTEE

i. The Committee shall consist of the following Club officers: Chairperson,Vice Chairperson Treasurer,

Club Secretary,PRO, a representive from each team plus up to 4 other members. Each of such officers shall be elected

at an Annual General Meeting (“AGM”) or within a given year co-opted by the

Committee provided said members stand for re-election at the following AGM. All

Committee members must be members of the Club.

ii. Committee members shall hold office from the date of appointment until the next AGM

unless removed by resolution passed at a Special General Meeting. One person

may hold no more than two positions of Club officer at any time.

iii. The Committee shall be responsible for the management of all day to day affairs of the

Club.

iv. Subject to paragraph (vi) below, decisions of the Committee shall be made by a simple

majority of those attending the meeting. The Chairperson of the meeting shall have

a casting vote in the event of a tie.

v. Meetings of the Committee shall be chaired by the Chairperson or, in his absence, the Vice Chairperson or failing that elected by those

Committee members present.

vi. The quorum for the transaction of business of the Committee shall be five provided that

where a decision is taken with regard to any “Material Matter” (being a matter

pertaining litigation, expenditure and disciplinary matters) at any meeting of the

Committee at which not all Committee members were present no action shall be

taken on foot of that decision if any Committee member requests that the decision

regarding the Material Matter be ratified by a subsequent meeting of the

Committee. Following any such request a meeting of the Committee shall be called

of which all Committee members are given 7 days notice and at such subsequent

Committee meeting a decision on the relevant Material Matter shall require at least

a 75% majority of those present. If the relevant Material Matter cannot be resolved

at such subsequent meeting then a further Committee meeting will be called of

which all Committee members are given 7 days notice, and at such subsequent

Committee meeting a decision regarding the relevant Material Matter shall require a

simple majority of those present.

vii. Decisions of the Committee meetings shall be entered into the minute book of the Club

to be maintained by the Club Secretary.

viii. Any member of the Committee may call a meeting of the Committee by giving not less

than 7 days notice to all members of the Committee. The Committee shall hold not

less than four meetings a year.

ix. An outgoing member of the Committee may be re-elected. Any vacancy on the

Committee which arises between AGMs shall be filled by a member proposed by

one and seconded by another of the remaining Committee members and approved

by a simple majority of the remaining Committee members.

x.

The Committee may appoint sub-committees for such Club activities as it shall deem

appropriate.

xi. The Committee shall have the power to decide all questions and disputes arising in

respect of any issue concerning the Club (rules such decisions to be binding on the

members), including but not limited to dealing with complaints received by and

about members of the Club and in accordance with the Club complaints policy as

published on the Club website.

6. GENERAL MEETINGS

i. The Club shall hold an AGM in each calendar year which will:

•

Approve the minutes of the previous year’s AGM

• Receive reports from the Chairperson and Secretary

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Receive a report from the Treasurer and approve the annual accounts

•

Elect the Committee

•

Fix Membership fees

•

Vote on changes to this constitution

•

Review and vote on any proposed bye-laws

•

•

Deal with other relevant business

ii.

iii. A Special General Meeting (“SGM”) may be called at any time by a majority of the

Committee. 25% of the Club members may also call such a meeting. An SGM must

take place within 21 days of the Secretary receiving notice of the request. Business

at an SGM may be any business that may be transacted at an AGM or proposed by

the parties calling the SGM.

iv. The Secretary shall send to each member, at his or her last known postal or email

address, notice of the date of an AGM or SGM, together with details of any the

resolutions to be proposed or matters to be approved, at least 14 days before the

meeting.

v. The quorum for a General Meeting shall be 20 members.

vi.

The Chairperson or, in his absence, the Vice Chairman, or failing

that a member selected by the Committee, shall take the chair. All attending

members shall have one vote, the vote of a minor to be cast by a guardian or

parent. Resolutions shall be passed by a simple majority. In the event of an equality

of votes the Chairperson of the meeting shall have a casting vote.

vii. The Club Secretary or, in his absence, a member selected by the Committee, shall

enter minutes of General Meetings into the minute book of the Club.

viii. Voting shall be by a show of hands followed by ballot if deemed necessary by the

Chairperson of the meeting

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7. FINANCE AND ACCOUNTS

i. The financial year shall run from 1st January to 31st December each year.

ii.

The Treasurer shall be responsible for the preparation of the annual accounts of the

Club.

iii. The accounts shall be Agreed upon at an AGM

iv. A bank account shall be maintained in the name of the Club (the “Club Account”).

Designated account signatories shall be the Club Treasurer and two other

Committee members nominated by the Committee. No sum shall be drawn from

the Club Account except by cheque signed by two of the three designated

signatories. All monies payable to the Club shall be received by the Treasurer and

deposited in the Club Account.

8 CLUB TEAMS

At its first meeting following each AGM, the Committee shall appoint two Club members to be

responsible for each of the Club’s football teams. The appointed members shall be

responsible for managing the affairs of the relevant team.

9. INDEMNITY AND EXCLUSION OF LIABILITY

i. Subject to paragraphs (ii) and (iii) below, every officer or former officer of the

Committee, every Custodian or former Custodian and every other official or team

manager or former official or team manager appointed by the Committee or the

Club (each an “Officer”) shall be entitled to be indemnified, to the greatest extent

permitted by law, out of the assets of the Club against any and all losses, liability,

expenses or legal claims which he or she may sustain or incur in or in connection

with the execution of his or her office or, as the case may be, his or her role as a

team manager (whether negligently or otherwise).

ii. Notwithstanding the foregoing paragraph (i), an Officer shall not be entitled to be

indemnified out of the assets of the Club against any losses, liability, expenses or

legal claims which arise from any fraud or criminal conduct on the part of such

Officer.

iii. If the indemnity provided in paragraph (i) above shall be adjudged by any court or

regulatory authority or agency of competent jurisdiction to be void and

unenforceable in relation to any matter then such indemnity shall nevertheless

apply, and the members shall procure (by amendment of this constitution or

otherwise) that such indemnity shall apply, to the greatest extent permitted by

relevant law with such modifications or provisos as may be necessary to ensure its

validity.

iv. Where any Officer suffers loss and has an enforceable unconditional right to payment

by way of indemnification under paragraph (i) above (an “Indemnity Claim”) and any

other member has a right to receive payment on any other basis or has another

unsecured claim over the assets of the Club (a “Members Claim”), the assets of the

Club shall be applied (and each member of the Club (or any other person holding

assets of the Club as trustees for and on behalf of the members) shall procure that

such assets are applied) in satisfying such Indemnity Claim in priority to any

Members Claim.

v.

Notwithstanding paragraphs (i) to (iv) above the Club shall maintain in force directors’

and officers’ liability insurance and general liability insurance from recognised

insurers with policy limits appropriate to the scope and scale of its operations and

shall furnish a copy of such policies to each Officer on request.

vi. To the greatest extent permitted by law, no Officer shall in any way be liable to the Club

or to any member for any loss, damage or misfortune, which may happen to or be

incurred by the Club or any member (howsoever caused) arising from the execution

of the duties of his or her office, or as the case may be, his or her role as team

manager (whether negligently or otherwise) other than in circumstances where

such Officer is guilty of fraud or criminal conduct.

10. DATA PROTECTION

All members consent to the Club obtaining, recording, holding and retaining their personal

data (including sensitive personal data) solely for Club purposes, either on its computer or

manual filing system. Furthermore all members consent to the use of all such data, including it

disclosure to third parties, for the proper and effective management of the Club.

11. BINDING NATURE

The regulations contained herein shall comprise binding and legally enforceable obligations on

the members and, where appropriate, their successors and personal representatives.

12. DISSOLUTION

i.

The Club is a non-profit making organisation. All profits and surpluses will be used to

maintain or improve or develop the Club’s facilities or to carry out the objects of the

FAI (or any successor football organisation) to which it is affiliated. No profit or

surplus will be distributed other than to another non-profit making body on a

winding-up or dissolution of the Club.